Payables Open Interface Tables

The Payables Open Interface tables store invoice and supplier information for import into Payables base tables.

The Invoice Open Interface Import program builds Payables invoices based on the invoice records in the Payables Open Interface tables. After the import program builds the invoices, they can be viewed, modified, and validated in the Invoice Workbench.

The invoice data includes EDI and XML invoices from your suppliers, invoice records that you entered in the Quick Invoices window, invoices that you loaded with Oracle SQL*Loader, lease invoices that were transferred from Property Manager, credit card transaction data, and invoices that your suppliers entered and submitted online via Oracle iSupplier Portal.

The Suppliers Open Interface Import, Supplier Sites Open Interface Import, and Supplier Sites Contacts Open Interface Import process supplier information and load them into the appropriate tables.

This discussion includes the following topics:

• Understanding the Invoice Open Interface Tables
• Understanding the Suppliers Open Interface Tables
• Table Descriptions
• Account Overlay in Payables Open Interface Import
• Sequential Numbering During Import
• How the Quick Invoices Window Populates the Payables Open Interface Tables

Related Topics

Payables Open Interface Import, Oracle Payables User Guide

Create Procurement Card Issuer Invoice, Oracle Payables User Guide

Understanding the Invoice Open Interface Tables

Use the Quick Invoices window, Oracle e-Commerce Gateway, the Credit Card Invoice Interface Summary, Property Manager, the Oracle Assets Export Lease Payments to Payables process, Oracle XML Gateway, or SQL*Loader to load invoice information into the interface tables: AP_INVOICES_INTERFACE and AP_INVOICE_LINES_INTERFACE.

The Payables Open Interface program validates each record you select for import, and if the record contains valid data, then the program creates a Payables invoice with distributions and scheduled payments based on the invoice header and line information in the record.

Records in the AP_INVOICE_LINES_INTERFACE table create one or more invoice distributions. Note that one row may create more than one distribution. For example, if you enter a Tax line in this table and prorate it across three Item lines, during Open Interface Import the system will create three Tax invoice distributions based on the single Tax line in this table.

The interface tables include columns, which Payables uses to categorize and store specific invoice information. For example, invoice source information is stored in the column called SOURCE in AP_INVOICES_INTERFACE. Columns may have the following attributes:

NOT NULL Columns

You must enter values for all NOT NULL columns in the interface tables to successfully save your invoice data in the interface tables. If you do not enter a value in a NOT NULL column, then you cannot save the record in the interface table.

Required Columns

If you do not enter a valid value in a Required field, then the record will be rejected during import.

NULL Columns

Leave these columns null or the import process will fail. For example, during import Payables Open Interface Import updates the values of the STATUS and REQUEST_ID columns to create invoices. Payables does not support importing any data from these columns and you should leave these columns null for the records you load in the table.

Conditionally Required Columns

Payables requires you to enter values in a conditionally required column only if you have entered a value in another column on which the conditionally required column is dependent.

Optional Columns

You can use some columns in the interface tables to import additional invoice information for the invoices created by Payables Open Interface Import. Payables Open Interface Import imports the data that you load into these optional columns, provided that the information passes the validation checks during Payables Open Interface Import.

Internal ID Columns

These columns contain values that Payables uses internally and the user never sees. You can obtain these values only by looking in Payables tables. These ID columns correspond to other columns in the interface table. You do not need to enter a value for any of these ID columns if you enter a value in the corresponding column. For example, if you enter the TERMS_NAME you do not need to enter the TERMS_ID.

If you enter values for both columns and the values do not match, the record will be rejected during import. For example, if you enter a TERMS_NAME and a TERMS_ID, and the TERMS_ID corresponds to a different TERMS_NAME, then the record will be rejected during import.

Note that when you enter invoice records in the Quick Invoices window that Payables populates the ID columns. This enables faster processing of your invoice records.

Tip: If you are manually entering records: the import process will work faster if you provide values for the internal ID columns instead of the corresponding columns.

Understanding the Suppliers Open Interface Tables

The Supplier Open Interface Import, Supplier Sites Open Interface Import and Supplier Site Contacts Open Interface Import process the information that the user loads into AP_SUPPLIERS_INT, AP_SUPPLIER_SITES_INT, and AP_SUP_SITE_CONTACT_INT tables respectively. When all validations are passed, records are inserted into PO_VENDORS, PO_VENDOR_SITES_ALL, PO_VENDOR_CONTACTS respectively.

AP_SUPPLIERS_INT holds Supplier information that is loaded by the user for import. The columns in the table map to the corresponding columns in the PO_VENDORS table. Payables uses this information to create a new Supplier record when the Supplier Open Interface Import program is submitted.

AP_SUPPLIER_SITES_INT holds Supplier Site information that is loaded by the user for import. The columns in the table map to corresponding columns in the PO_VENDOR_SITES_ALL table. Payables uses this information to create a new Supplier Site record when the Supplier Sites Open Interface Import program is submitted.

AP_SUP_SITE_CONTACT_INT holds Supplier Site Contact data that is loaded by the user for import. The columns in the table map to corresponding columns in the PO_VENDOR_CONTACTS table. Payables uses this information to create a new Supplier Site Contact record when the Supplier Site Contacts Open Interface Import program is submitted.

Each row in the table will be joined to the appropriate Supplier Site using the VENDOR_SITE_CODE and ORG_ID and/or the VENDOR_SITE_CODE_ID.

Columns may have the attributes listed in the Understanding the Invoice Open Interface Tables section.

Users may find it helpful to review the Entering Suppliers and Supplier Sites Window Reference sections.

When loading existing supplier data into the interface tables, the following checks are performed to ensure data is valid:

Changes to Supplier Sites Open Interface Import

When importing supplier sites using Supplier Sites Open Interface import, if data is NULL in any of the following columns of supplier site interface table (AP_SUPPLIER_SITES_INT), then the values for these columns are populated from the values defined in the Supplier Tab of Payables Options:

• INVOICE_CURRENCY_CODE
• TERMS_DATE_BASIS
• PAY_GROUP_LOOKUP_CODE
• TERMS_ID or TERMS_NAME
• PAY_DATE_BASIS_LOOKUP_CODE

During import if no value is found both in AP_SUPPLIER_SITES_INT and Payables Options, then the import program must default as per the current logic.

Defaults

The intent of the Supplier Open Interface Import is to emulate the entry of Suppliers, Sites, and Contacts through the Supplier Entry form as closely as possible. As such, there are many values that will be automatically defaulted if not provided by the user.

These defaults for Suppliers can come from AP_SYSTEM_PARAMETERS_ALL, FINANCIALS_SYSTEM_PARAMS_ALL, PO_SYSTEM_PARAMETERS.ALL, RCV_PARAMETERS, or hard-coded values. As these source tables are organized by operating unit and the supplier data is not, the Suppliers Open Interface Import program assigns a default organization to each run based on the responsibility of the user initiating the concurrent request. This is necessary in order to determine which default values to assign to supplier records.

The defaults for Supplier Sites generally come from the Supplier record. However, in certain cases due to multiple organizations considerations, it is necessary to default values for Supplier Sites from AP_SYSTEM_PARAMETERS_ALL or FINANCIALS_SYSTEM_PARAMS_ALL.

Validations

As with defaults, the validations performed by the Suppliers Open Interface Import program are intended to emulate the processing done by the Supplier Entry form. In addition to checks done at the database level for correct data types, these validations include checks performed against existing lookup values or values derived from other tables. When these types of validations are done, a check is performed to make sure that the value supplied is that of an active record, a record that has not been end-dated or disabled. Details of the validations performed can be found in the descriptions for the AP_SUPPLIERS_INT, AP_SUPPLIER_SITES_INT, and AP_SUP_SITE_CONTACT_INT tables.

Rejections

If an invalid value is encountered when the concurrent process is evaluating each row, the 'REJECT_CODE' column is populated with the relevant rejection message and the 'STATUS' is updated to 'REJECTED'. Processing on that row then stops and the program moves on to the next row.

Payables Open Interface Table Descriptions

The Payables Open Interface table descriptions list the columns in the AP_INVOICES_INTERFACE table, the AP_INVOICE_LINES_ INTERFACE table, the AP_SUPPLIERS_INT table, the AP_SUPPLIER_SITES_INT table, and the AP_SUP_SITE_CONTACT_INT table. Although columns are validated against columns in other tables, the tables have no foreign key relationships.

AP_INVOICES_INTERFACE

The following table summarizes the AP_INVOICES_INTERFACE table.

INVOICE_ID

Unique identifier for this invoice within this batch. You assign the same value to the invoice's lines in the AP_INVOICE_LINES_INTERFACE table to identify the data as belonging to the same invoice.

INVOICE_NUM

Enter the invoice number that you want to assign to the invoice created in Payables from this record. The number must be unique for the supplier. If you do not enter a value, then during import, Payables uses the system date at the time of import as a default. If you enter more than one invoice for a supplier, then be sure to enter unique invoice numbers rather than using the default, or the invoices will have duplicate invoice numbers and will be rejected during import.

INVOICE_TYPE_LOOKUP_CODE

Type of invoice: Credit or Standard. If you do not enter a value, the system assigns a value during Payables Open Interface Import based on the value of INVOICE_AMOUNT. If INVOICE_AMOUNT is less than zero, the invoice will be Credit. If INVOICE_AMOUNT is zero or greater, the invoice will be Standard. When using the Service Procurement, you can import prepayments using the Payables Open Interface Import program.

INVOICE_DATE

Date of the invoice. If you do not enter a value, the system uses the date you submit Payables Open Interface Import as the invoice date.

Payables may use the Invoice Date as the Terms Date and the GL Date for an invoice, depending on your system setup. If your GL Date Basis is Invoice Date, then the Invoice Date must be in an open or future period.

PO_NUMBER

Number of the purchase order to which you are matching the invoice. If you match the invoice to a purchase order by entering a value here, during Payables Open Interface Import the system uses purchase order information to create distributions and populate various columns in the AP_INVOICE_DISTRIBUTIONS_ALL table. If you do not use Quick Invoices, and if you do not specify a supplier in the AP_INVOICES_INTERFACE table, then the PO_NUMBER value is used to derive AP_INVOICES_ALL.VENDOR_ID, and if you do not specify the supplier site, the PO_NUMBER value could be used to derive AP_INVOICES_ALL.VENDOR_SITE_ID.

To match an invoice to a purchase order, you do not need to enter a value here at the invoice header level if you enter a value at the line level, AP_INVOICE_LINES_INTERFACE.PO_NUMBER.

VENDOR_ID

The internal supplier identifier for the supplier. You must identify the supplier by entering a value for one of the following columns in this table: VENDOR_ID, VENDOR_NUM, VENDOR_SITE_ID, or PO_NUMBER. If you have not yet entered the supplier in the Suppliers window, enter it before import.

VENDOR_NUM

Supplier number. You must identify the supplier by entering a value for one of the following columns in this table: VENDOR_ID, VENDOR_NUM, VENDOR_SITE_ID, VENDOR_SITE CODE, or PO_NUMBER. If you have not yet entered the supplier in the Suppliers window, then enter it before import.

VENDOR_NAME

Name of the supplier. You must identify the supplier by entering a value for one of the following columns in this table: VENDOR_ID, VENDOR_NUM, VENDOR_SITE_ID, VENDOR_SITE CODE, or PO_NUMBER. If you have not yet entered the supplier in the Suppliers window, then enter it before import.

VENDOR_SITE_ID

Internal supplier site identifier.

If you do not provide a valid value to identify the pay site in VENDOR_SITE_CODE or VENDOR_SITE_ID then import searches for a valid supplier pay site in the following order:

• primary pay site for supplier
• single existing pay site for supplier
• derived from PO Number matched at the header level

Import rejects the invoice if it cannot identify a valid supplier site.

VENDOR_SITE_CODE

Supplier site name.

If you do not provide a valid value to identify the pay site in VENDOR_SITE_CODE or VENDOR_SITE_ID then import searches for a valid supplier pay site in the following order:

• primary pay site for supplier
• single existing pay site for supplier
• derived from PO Number matched at the header level

Import rejects the invoice if it cannot identify a valid supplier site.

INVOICE_AMOUNT

Amount of the invoice. Do not exceed the precision of the currency of for the invoice. For example, if you are entering an amount in US dollars, then do not enter more than two numbers after the decimal point.

INVOICE_CURRENCY_CODE

Currency code for the invoice. If you do not enter a value, then the supplier site value defaults during import.

Note: When the invoice currency and payment currency are associated fixed-rate currencies the PAYMENT_CROSS_RATE_TYPE, PAYMENT_CROSS_RATE, and PAYMENT_CROSS_RATE_DATE are not imported to AP_INVOICES_ALL

EXCHANGE_RATE

Invoice exchange rate for a foreign currency invoice.

If the Payables option Require Exchange Rate Entry is enabled, then you must provide either an exchange rate or sufficient information for Payables to derive the exchange rate during import. If EXCHANGE_RATE_TYPE is User, then you must provide a value for EXCHANGE_RATE (or, if the Payables option Calculate User Exchange Rate is enabled, then you can provide a value for NO_XRATE_BASE_AMOUNT instead).

If you did not enter the invoice record in the Quick Invoices window, and if you enter SPOT or CORPORATE as the EXCHANGE_RATE_TYPE, then the import program supplies the exchange rate value, and you should leave this column null.

If the invoice currency has a fixed rate to your functional currency, then during import Payables overwrites any value you enter with the fixed rate. You can see any occurrences of Payables overwriting the exchange rate by reviewing the log file for the import.

EXCHANGE_RATE_TYPE

Type of exchange rate used to calculate the exchange rate between the invoice currency and your functional currency. If the value in the INVOICE_CURRENCY_CODE column is a foreign currency code, then enter a value in this column to indicate which exchange rate type you are using. You can enter a predefined or user-defined exchange rate type. If the invoice record has a foreign currency and you do not enter a value for EXCHANGE_RATE_TYPE, then during import the system uses the Exchange Rate Type selected in the Payables Options window. If the invoice currency and your functional currency are associated fixed-rate currencies, such as euro and another EMU currency, then enter EMU Fixed.

EXCHANGE_DATE

Enter a value in this column if you enter a foreign currency code in the CURRENCY_CODE column. The date you enter determines the exchange rate for a foreign currency invoice with a Spot, Corporate, or user-defined rate type. If you leave this column null, Payables uses the the invoice GL Date.

TERMS_ID

Internal identifier for the payment terms. You maintain payment terms in the Payment Terms window. If you want to specify payment terms you need to enter a value in only one of the following columns: TERMS_NAME or TERMS_ID.

The import process searches the following sources in the following order for payment terms and uses the first terms it finds:

1. invoice record header (TERMS_ID or TERMS_NAME)
2. purchase order terms for the purchase order in the invoice header (if the invoice record is purchase order matched at the header level)
3. purchase order terms for the purchase orders to which one or more lines are matched directly, or indirectly through a receipt (if not more than one set of terms is represented)
4. supplier site

If none of these sources has a value for payment terms, then the invoice record is rejected.

If you use calendar-based payment terms and no calendar period is defined for the terms date, then the system uses the terms date as the due date when it creates the scheduled payment.

TERMS_NAME

Payment terms. You maintain payment terms in the Payment Terms window. If you want to specify payment terms you need to enter a value in only one of the following columns: TERMS_NAME or TERMS_ID.

The import process searches the following sources in the following order for payment terms and uses the first terms it finds:

1. invoice record header (TERMS_ID or TERMS_NAME)
2. purchase order terms for the purchase order in the invoice header (if the invoice record is purchase order matched at the header level)
3. purchase order terms for the purchase orders to which one or more lines are matched directly, or indirectly through a receipt (if not more than one set of terms is represented)
4. supplier site

If none of these sources has a value for payment terms, then the invoice record is rejected.

If you use calendar-based payment terms and no calendar period is defined for the terms date, then the system uses the terms date as the due date when it creates the scheduled payment.

DESCRIPTION

Enter the description that you want to assign to the invoice created from this record. If you are matching to a purchase order and you do not enter a value here, then during Payables Open Interface Import the system will assign to AP_INVOICES_ALL.DESCRIPTION the Item Description from the purchase order line.

AWT_GROUP_ID

Internal identifier for Automatic Withholding Tax Group. The withholding tax group you identify in this table (AWT_GROUP_ID or AWT_GROUP_NAME) is used to assign a withholding tax group to a line only if you do not identify one for the invoice in one of the following columns: AP_INVOICE_LINES_INTERFACE.AWT_GROUP_ID or AP_INVOICE_LINES_INTERFACE.AWT_GROUP_NAME.

AWT_GROUP_NAME

Automatic Withholding Tax Group. If you identify a withholding tax group in this table (AWT_GROUP_ID or AWT_GROUP_NAME), it is used only if you do not identify a withholding tax group for the invoice lines in the AP_INVOICE_LINES_INTERFACE.AWT_GROUP_ID or AP_INVOICE_LINES_INTERFACE.AWT_GROUP_NAME column. You maintain withholding tax groups in the Withholding Tax Groups window.

LAST_UPDATE_DATE

Enter the last update date for this record (usually the same date as CREATION_DATE). Payables uses this date for reference and audit purposes only.

LAST_UPDATED_BY

Enter the userid of the person who last updated this record (usually the same value as CREATED_BY). If you do not enter a value here, then during Payables Open Interface Import the system will use the userid of the person who submits Payables Open Interface Import.

LAST_UPDATE_LOGIN

The last date for this record. Usually the same date as the CREATION_DATE. If you enter a value in this column, the system uses it to populate AP_INVOICES_ALL.AP_LAST_UPDATE_LOGIN. If you do not enter a value, then during Payables Open Interface Import the system will use the system date.

CREATION_DATE

Enter the date on which you load this record into the interface table. Payables uses this date for reference and audit purposes. When Payables Open Interface Import creates an invoice from this record, it does not use this date as the creation date for the invoice; it uses the system date at the time you submit Payables Open Interface Import.

CREATED_BY

Enter the userid of the person that loads this record into the table. Payables Open Interface Import transfers this ID to the AP_INVOICES_ALL and AP_PAYMENT_SCHEDULES tables during import so that the creator of the record becomes the invoice and scheduled payment creator. If you do not enter a value, then during Payables Open Interface Import the system will use the userid of the person who submits Payables Open Interface Import.

ATTRIBUTE_CATEGORY

Enter the descriptive flexfield category for the descriptive flexfield information you want to import.

ATTRIBUTE [1-15]

Enter descriptive flexfield information that you want to import for an invoice. The structure of the information you enter in these columns (datatypes, value sets) must match the structure of the descriptive flexfield segments you have defined for your invoices or you will experience validation problems when you try to access the information in the invoice windows.

GLOBAL_ATTRIBUTE_CATEGORY

Enter the descriptive flexfield category for the descriptive flexfield information you want to import.

GLOBAL_ATTRIBUTE [1-20]

Enter descriptive flexfield information that you want to import for an invoice. The structure of the information you enter in these columns (datatypes, value sets) must match the structure of the descriptive flexfield segments you have defined for your invoices or you will experience validation problems when you try to access the information in the invoice windows.

STATUS

Do not enter a value in this field. It is for internal use only.

SOURCE

Source of the invoice data. Examples include Quick Invoices, EDI Gateway (e-Commerce Gateway), Credit Card, Oracle Assets, Oracle Property Manager, ERS (Evaluated Receipt Settlement), RTS (Return to Supplier), XML Gateway, and user-defined.

You define additional values for Source in the Oracle Payables Lookups window. If you have defined additional sources, you should use a source name for only one type of source. For example, do not use the same source name for invoices that you enter in Quick Invoices, and invoices you load with SQL*Loader.

The Source name also determines which records will be selected for import or purge. You specify a Source name when you submit Payables Open Interface Import or Purge Payables Open Interface.

GROUP_ID

Identifier for this batch. When you submit Payables Open Interface Import or Purge Payables Open Interface, you must specify a Source and you can optionally specify a Group. Processing records by Group allows you to concurrently import or purge subsets of records for the same Source. You may want to assign a Group ID if you are processing a large number of records, for example, importing legacy data. For invoice records entered in the Quick Invoices window, this value is the Quick Invoices Batch Name.

REQUEST_ID

The system populates this field with the concurrent request ID number for the Payables Open Interface Import process. Leave this column null.

PAYMENT_CROSS_RATE_TYPE

If the invoice currency and payment currency are associated fixed-rate currencies, enter EMU FIXED. Otherwise, leave this value null.

PAYMENT_CROSS_RATE

If the invoice currency and payment currency are different currencies and are both associated fixed-rate currencies (for example, euro and another EMU currency), you can enter the fixed cross rate. If you leave this value null, Payables will provide the cross rate during import.

PAYMENT_CROSS_RATE_DATE

Date cross rate between invoice currency and payment currency is effective.

PAYMENT_CURRENCY_CODE

Currency code for the payment. If you do not provide a value, then during import PAYMENT_CURRENCY_CODE will be set to the same value as the INVOICE_CURRENCY_CODE, the PAYMENT_CROSS_RATE will be set to 1, and the PAYMENT_CROSS_RATE_TYPE and the PAYMENT_CROSS_RATE_DATE will both be null.

WORKFLOW_FLAG

Payables Open Interface Workflow status of the invoice record. You submit this workflow before import.

If you are using the Payables Open Interface Workflow and you want Workflow to process this record, enter Y. If you enter D, Workflow will not process this record. See: Payables Open Interface Import Workflow, Oracle Payables Implementation Guide.

• Y. To Be Processed. Invoice record will be processed by workflow. The import program will not process invoice records with this status.
• S. Processing. Workflow is currently processing invoice record. The import program will not process invoice records with this status.
• D. Processed. Workflow has processed the invoice record and it is ready for import.
• Null. Not Applicable. Invoice record is ready for import.

DOC_CATEGORY_CODE

If you are using automatic sequential numbering, then Payables Open Interface Import uses this column to assign a document category to the invoice it creates.

If the Sequential Numbering profile value is "Always" and you do not enter a value in this column, then during import Payables will use STANDARD as the category if the invoice amount is zero or positive, and CREDIT if the invoice amount is negative. We assume that a valid automatic sequence exists for such categories.

If you enable the Allow Document Category Override Payables option, you can enter the document category you want Payables Open Interface Import to assign to the invoice created from this record, instead of the Standard or Credit document category.

VOUCHER_NUM

If you use manual sequential numbering, then enter a unique value for the voucher number you want to apply to the invoice created from this record. The number should not exceed nine digits or you will have problems processing the invoice in Payables.

PAYMENT_METHOD_LOOKUP_CODE

Method that will be used to pay the invoice.

PAY_GROUP_LOOKUP_CODE

Pay Group to which the invoice will be assigned. If you do not enter a value, the value will default from the supplier site. If the supplier site does not have a value for Pay Group, then the value will default from the supplier. If neither the supplier nor the supplier site has a value, the system uses the default Pay Group Payables option.

GOODS_RECEIVED_DATE

If you do not provide a value for TERMS_DATE, and if your Terms Date Basis Payables option is set to Goods Received, then if you provide a value here, Payables will use this value as the terms date.

INVOICE_RECEIVED_DATE

If you do not provide a value for TERMS_DATE, and if your Terms Date Basis Payables option is set to Invoice Received, then if you provide a value here, Payables will use the value as the terms date.

ORG_ID

Quick Invoices records are assigned the ORG_ID associated with the user's responsibility. . If this column has no value then the system uses the ORG_ID associated with the responsibility used to submit import.

GL_DATE

The GL Date for the invoice distributions. The date must be in an open or future period.

During import, Payables looks for a GL Date value to assign to the invoice distribution. Payables assigns a value from the first source it finds, and it searches the following sources in the following order: invoice record line, invoice record header, GL Date parameter from import submission, GL Date Basis Payables option.

Note: The following occurs if the system searches at the GL Date Basis level: If the GL Date Basis option is set to Goods Received/Invoice Date, then Payables uses the Goods Received Date, if it is populated. If not, then Payables uses the Invoice Date. If the GL Date Basis option is set to Goods Received/System Date, then Payables uses the Goods Received Date, if it is populated. If it is not, then Payables uses the system date at time of import.

If the GL Date of an invoice is in a future period in Payables, you can account for the invoice but you cannot pay it.

Important: If you are using encumbrance accounting, you must enter a GL Date in a period that is within the latest open encumbrance year. (See also: Budgetary Control In Payables).

ACCTS_PAY_CODE_COMBINATION_ID

Liability account. Payables defaults this value to invoice distributions during import. Payables uses the liability account when you create accounting entries for your invoices if you use accrual basis accounting. Payables credits the liability account in an amount equal to the sum of your invoice distributions. If you do not provide a value, the system uses the account from the supplier site.

USSGL_TRANSACTION_CODE

Enter the default transaction code you want to assign to an invoice.

Open Interface Import imports any USSGL information that you load into the interface tables and assigns the information to the invoices it creates.

EXCLUSIVE_PAYMENT_FLAG

Pay Alone flag. A pay alone invoice is paid with its own payment document without including other invoices for the supplier.

ORG_ID

Quick Invoices invoice records are assigned the ORG_ID associated with the user's responsibility. If this column has no value then the system uses the ORG_ID associated with the responsibility used to submit import.

AMOUNT_APPLICABLE_TO_DISCOUNT

Invoice amount applicable to discount.

PREPAY_NUM

Invoice number of a specific prepayment that you want to apply. Leave this column null to apply all available prepayments in chronological order, starting with the oldest prepayment first, up to the prepayment amount.

If the PREPAY_APPLY_AMOUNT exceeds the amount available on the specified prepayment, then import applies the specified prepayment first, then applies remaining available prepayments (oldest first) up to the specified PREPAY_APPLY_AMOUNT.

For more information see: Applying Prepayments to Invoices in the Open Interface, Oracle Payables User Guide.

PREPAY_DIST_NUMBER

Distribution number of a specific Item distribution on the specified prepayment that you want to apply. Leave this field blank to apply all available prepayment Item distributions, starting with the lowest distribution number first, up to the amount of the invoice.

PREPAY_APPLY_AMOUNT

If you are applying prepayments, the maximum currency amount of the prepayments you want to apply to the invoice. Payables ensures that the prepayment amount does not exceed the invoice amount.

PREPAY_GL_DATE

Accounting date for the application of the prepayment. This will be the GL date on the new Prepayment type distribution on the imported invoice. If you do not enter a value, then import will use the system date as the prepayment accounting date.

INVOICE_INCLUDES_PREPAY_FLAG

A value of Y indicates that the invoice amount has been reduced by a prepayment. When the invoice is imported the amount paid on the invoice will not be reduced by the prepayment applied to it. For more information see: Entering Invoices that Reference Prepayments, Oracle Payables User Guide.

NO_XRATE_BASE_AMOUNT

Invoice functional currency amount. Used only if the Payables option Calculate User Exchange Rate is enabled and if the exchange rate type is User. Import uses this value and the INVOICE_AMOUNT to calculate and enter the invoice exchange rate.

VENDOR_EMAIL_ADDRESS

Supplier e-mail address.

Oracle XML Gateway populates this column when it loads XML invoice records to Payables. Certain invoice import failures will cause a workflow notification of the problem to be sent to the supplier at this specified e-mail address. For a list of these import rejections, see: Processing Oracle XML Gateway Invoice Records, Oracle Payables Implementation Guide.

TERMS_DATE

Date that Payables uses as the payment terms start date. If you leave this value blank then the system derives the value based on the Terms Date Basis Payables option if you have provided a value for the corresponding column.

REQUESTER_ID

ID of person who requested the goods or services on the invoice. If you use Invoice Approval Workflow, then you can define rules that use this value to generate a hierarchical list of approvers for the invoice.

EXTERNAL_DOC_REF

Identifier your supplier assigns to this invoice record. Payables uses this value only when it sends error notifications to the supplier for XML invoices.

AP_INVOICE_LINES_INTERFACE

INVOICE_ID

Enter the INVOICE_ID of the corresponding invoice in the AP_INVOICES_INTERFACE table. This value is used only to assign lines in this table to invoices in the AP_INVOICES_INTERFACE table. If this value does not match a value in AP_INVOICES_INTERFACE.INVOICE_ID, this row (invoice line record) will not be imported and it will not appear on the Open Interface Rejections Report.

INVOICE_LINE_ID

This value is not required in this table. You can enter a unique number for each invoice line of an invoice. This column is populated by the AP_INVOICE_LINES_INTERFACE_S sequence.

LINE_NUMBER

You can enter a unique number to identify the line.

LINE_TYPE_LOOKUP_CODE

Enter the lookup code for the type of invoice distribution that you want Payables Open Interface Import to create from this record.

LINE_GROUP_NUMBER

If you want to prorate a charge to a group of lines, enter an identical line group number value for each Item line to which you want to prorate the charge. For example, if you want to prorate tax across two Item lines, enter the same line group number for the two Item lines and the Tax line.

AMOUNT

The invoice distribution amount. If you are matching to a purchase order, the AMOUNT = QUANTITY_INVOICED x UNIT PRICE.

ACCOUNTING_DATE

The GL Date for the invoice distributions. The date must be in an open or future period.

During import, Payables looks for a GL Date value to assign to the invoice distribution. Payables assigns a value from the first source it finds, and it searches the following sources in the following order: line of the invoice record, header of the invoice record, GL Date parameter from import submission, GL Date Basis Payables option.

Note: The following occurs if the system searches at the GL Date Basis level: If the GL Date Basis option is set to Goods Received/Invoice Date, then Payables uses the Goods Received Date, if it is populated. If not, then Payables uses the Invoice Date. If the GL Date Basis option is set to Goods Received/System Date, then Payables uses the Goods Received Date, if it is populated. If it is not, then Payables uses the system date at time of import.

If the GL Date of an invoice is in a future period in Payables, you can account for the invoice but you cannot pay it.

Note: Note the system searches at the GL Date Basis level and the GL Date Basis option is set to Invoice Received Date, then Payables uses the Invoice Date, and if the GL Date Basis option is set to Goods Received Date, then Payables uses the system date at time of import.

Important: If you are using encumbrance accounting, you must enter a GL Date in a period that is within the latest open encumbrance year. (See also: Budgetary Control In Payables).

DESCRIPTION

Enter a description that you want to assign to the invoice distribution created from this record. If you do not enter a value, and you match to a purchase order, then during import the system uses the item description on the purchase order line to populate AP_INVOICE_DISTRIBUTIONS_ALL.DESCRIPTION.

PRORATE_ACROSS_FLAG

If you set this column to Y and this is a non-Item type line (Tax, Miscellaneous, or Freight), then Payables will prorate the charge to all Item type lines with the same LINE_GROUP_NUMBER as this line. If no line group number is specified, Payables will prorate the charge to all Item lines. If this column is set to N, then Payables will not prorate the cost and will create only one distribution.

Payables prorates tax for Tax type lines, freight for Freight type lines, and miscellaneous for Miscellaneous type lines. Payables creates a distribution line for each line you prorate the charge to. The system assigns the expense account of the Item line to the new invoice distribution.

FINAL_MATCH_FLAG

If you are certain that this is a final match against the purchase order, enter Y. Once you validate a final matched invoice distribution, you cannot update the Final Match check box in the Distributions window. Since you cannot final close purchase orders when you are matching to receipts, if the invoice is matched to a receipt then import ignores any value in this column.

PO_HEADER_ID

If you enter the record in the Quick Invoices window, then you must provide a value for this column by entering a value in the PO Number field, and you must specify the supplier.

Internal identifier for the purchase order number. To match to a purchase order you can enter either the PO_HEADER_ID or the PO_NUMBER.

PO_NUMBER

Enter a purchase order number if you are matching to a purchase order. If you are matching to a purchase order, you must enter the PO_NUMBER or the PO_HEADER_ID.

If you match the invoice to a purchase order by entering a value here, then during Payables Open Interface Import the system uses purchase order information to create distributions and populate various columns in the AP_INVOICE_DISTRIBUTIONS_ALL table. If you do not specify a supplier in the AP_INVOICE_LINES_INTERFACE table, the PO_NUMBER value is used to derive AP_INVOICE_DISTRIBUTIONS_ALL.VENDOR_ID, and if you do not specify the supplier site, the PO_NUMBER value can be used to derive AP_INVOICE_DISTRIBUTIONS_ALL.VENDOR_SITE_ID. If you enter supplier information in another column and enter a value for PO_NUMBER, then the system will use the supplier on the purchase order and ignore any other supplier information you have entered.

PO_LINE_ID

Internal identifier for the purchase order line number. If you are matching to a purchase order line you can enter either the PO_LINE_ID or the PO_LINE_NUMBER.

PO_LINE_NUMBER

If you want to match to a purchase order line, enter a value for PO_LINE_NUMBER or PO_LINE_ID.

Alternatively, you can identify a purchase order line number by entering only an ITEM_ID or an ITEM_DESCRIPTION. If you do this, the value you enter must exactly match the ITEM_ID or ITEM_DESCRIPTION of exactly one purchase order line for the PO_NUMBER. For example, you can match to a line by entering the ITEM_DESCRIPTION "books" for an invoice that has exactly one line with an ITEM_DESCRIPTION of "books".

PO_LINE_LOCATION_ID

Internal identifier for purchase order shipment.

PO_SHIPMENT_NUM

Number of the purchase order shipment. If you are matching to a purchase order shipment, enter a value for either PO_SHIPMENT_NUM or PO_LINE_LOCATION_ID.

Alternatively, you can enter a value for SHIP_TO_LOCATION_CODE if exactly one shipment on the purchase order has the SHIP_TO_LOCATION_CODE you specify. For example, you enter a SHIP_TO_LOCATION_CODE of "Taipei" for a purchase order with exactly one shipment with the location value of "Taipei".

PO_DISTRIBUTION_ID

Internal identifier for purchase order distribution number. If you are matching to a purchase order distribution you can enter a value for PO_DISTRIBUTION_ID or PO_DISTRIBUTION_NUM.

PO_DISTRIBUTION_NUM

Purchase order distribution number. If you are matching to a distribution, you must enter a value for PO_DISTRIBUTION_NUM or PO_DISTRIBUTION_ID.

INVENTORY_ITEM_ID

Inventory item identifier on the purchase order. Used during purchase order matching.

If you have limited purchase order information, you can enter an inventory item number, and the system will attempt to match the invoice to a purchase order line. For example, a supplier has one purchase order for PCs, that includes a single line for monitors. If you want to match to the line with monitors and you don't know the purchase order number, enter the proper INVENTORY_ITEM_ID for the monitors. The system will match to the correct purchase order line for the monitors during import.

ITEM_DESCRIPTION

Exact description of the item on the purchase order. Used during purchase order line matching.

If you have limited purchase order information, you can enter a description in the column, and the system will attempt to match the invoice to a purchase order line. For example, if a purchase order has one line for books and one line for software, but you don't know the line number, you can enter the exact description for the books, and the system will match to the correct purchase order line.

QUANTITY_INVOICED

Number of units invoiced. Used for purchase order matching. For example if there are 5 chairs on the invoice, enter 5. If you enter a value for UNIT_PRICE and do not enter a value for QUANTITY_INVOICED, the system will derive a value for QUANTITY_INVOICED during Payables Open Interface Import (QUANTITY_INVOICED = AMOUNT / UNIT PRICE).

If the Invoice Match option on the purchase order shipment is Receipt, Import reviews all receipts that have unbilled quantities for the purchase order shipment. Import then matches the billed quantity on the invoice to these receipts starting with the oldest receipt that has an unbilled quantity. Import then fills each unbilled receipt quantity up to the amount of the invoice billed quantity. If the invoice quantity exceeds all available unbilled receipt quantities for the purchase order shipment, import overbills the newest unbilled quantity by the remaining amount.

SHIP_TO_LOCATION_CODE

If you want to match to a purchase order shipment and have not entered a value for either PO_SHIPMENT_NUM or PO_LINE_LOCATION_ID, you can enter a value for SHIP_TO_LOCATION_CODE if exactly one shipment on the purchase order has the SHIP_TO_LOCATION_CODE you specify. For example, you enter a SHIP_TO_LOCATION_CODE of "Taipei" for a purchase order with exactly one shipment with the value "Taipei".

UNIT_PRICE

Unit price of the distribution line item(s). Used for purchase order matching. If you enter a value for UNIT_PRICE and do not enter a value for QUANTITY_INVOICED, the system will derive a value for QUANTITY_INVOICED during Payables Open Interface Import (QUANTITY_INVOICED = AMOUNT / UNIT PRICE).

DISTRIBUTION_SET_ID

Internal identifier for the Distribution Set. If you enter a value for DISTRIBUTION_SET_NAME or DISTRIBUTION_SET_ID, then during import Payables automatically creates distributions for you based on the Distribution Set.

Do not enter a value here if you are matching this line to a purchase order, if you are prorating, or if you enter an account.

DISTRIBUTION_SET_NAME

Name of the Distribution Set. You define Distribution Sets in the Distribution Sets window. If you enter a Distribution Set name, then during Payables Open Interface Import, Payables automatically creates distributions for you based on the Distribution Set. If you enter a value here, you do not need to enter the corresponding value for DISTRIBUTION_SET_ID.

Do not enter a value in this column if you are matching to a purchase order, if you are prorating, or if you provide an account.

DIST_CODE_CONCATENATED

The GL account to which the distribution amount will be charged.

For information on how Payables Open Interface Import builds an account based on the value you enter here, see: Account Overlay in Payables Open Interface Import.

DIST_CODE_COMBINATION_ID

Internal identifier for GL account to which the distribution amount will be charged.

If you enter Projects information in the Quick Invoices, the Quick Invoices window will automatically build the account for you. If you enter records in any way other than the Quick Invoices window, you must provide this value.

For information on how Payables Open Interface Import builds an account based on the value you enter here, see: Account Overlay in Payables Open Interface Import.

AWT_GROUP_ID

Internal identifier associated with the automatic withholding tax group name. If you want to assign a withholding tax group to the line, you do not need to enter a value here if you enter a value for AWT_GROUP_NAME.

AWT_GROUP_NAME

Automatic withholding tax group name. When you enter a withholding tax group for a line, then all the withholding taxes in the group are applied to the line. You define automatic withholding tax group names in the Withholding Tax Groups window. If you do not enter a value for this column, then during Payables Open Interface Import the system will use the value you entered for AP_INVOICES_INTERFACE.AWT_GROUP_NAME. If you did not enter a value, then the system uses the supplier site value if there is one.

LAST_UPDATED_BY

Enter the ID of the person who last updated this record (usually the same value as CREATED_BY).

If you do not enter a value here, then during Payables Open Interface Import the system will use the userid of the person who submits Payables Open Interface Import.

LAST_UPDATE_DATE

Enter the last update date for this record (usually the same date as CREATION_DATE). Payables uses this date for reference and audit purposes only. When the import program creates an invoice from a record in this table, it does not use this date as the last update date for the invoice; it uses the system date at the time you submit Payables Open Interface Import.

LAST_UPDATE_LOGIN

The last update date for this record. Usually the same date as the CREATION_DATE. If you enter a value in this column, the system uses it to populate AP_INVOICE_DISTRIBUTIONS_ALL.AP_LAST_ UPDATE_LOGIN. If you do not enter a value, then during Payables Open Interface Import, the system will use the system date.

CREATED_BY

Enter the userid of the person or organization who loads this record into the table. Payables Open Interface Import transfers this userid to the AP_INVOICE_DISTRIBUTIONS_ALL table during import so that the creator of the record becomes the invoice and scheduled payment creator. If you do not enter a value, then during import the system will use the userid of the person who submits Payables Open Interface Import.

CREATION_DATE

Enter the date on which you load this record into the table. Payables uses this date for reference and audit purposes. When Payables Open Interface Import creates an invoice from this record, it does not use this date as the creation date for the invoice distributions; it uses the system date at the time you submit Payables Open Interface Import.

ATTRIBUTE_CATEGORY

Enter the Descriptive Flexfield category for the Descriptive Flexfield information you want to import for an invoice distribution.

ATTRIBUTE [1-15]

Enter Descriptive Flexfield information that you want to import for an invoice distribution. The structure of the information you enter in these columns (datatypes, value sets) must match the structure of the Descriptive Flexfield segments you have defined for your invoice distributions or you will experience validation problems when you try to access the information in the invoice windows.

If you are using a Distribution Set that has a descriptive flexfield, any data you enter here will overwrite the descriptive flexfield on the Distribution Set.

If a line is purchase order matched and the Transfer PO Descriptive Flexfield Information Payables option is enabled, then import uses the purchase order values for any corresponding open interface attribute columns that are null. However, if you enter data for any open interface attribute then that value will be used on the invoice instead of the purchase order value.

If the Transfer PO Descriptive Flexfield Information Payables option is disabled, then the purchase order flexfield values are ignored during import.

GLOBAL_ATTRIBUTE_CATEGORY

Enter the Descriptive Flexfield category for the descriptive flexfield information you want to import.

GLOBAL ATTRIBUTE [1-20]

Enter descriptive flexfield information that you want to import for an invoice. The structure of the information you enter in these columns (datatypes, value sets) must match the structure of the descriptive flexfield segments you have defined for your invoices or you will experience validation problems when you try to access the information in the invoice windows.

PO_RELEASE_ID

Internal identifier for a purchase order release number. If you want to match to a blanket purchase order you must supply either the RELEASE_NUM or the PO_RELEASE_ID, and provide a shipment number. You can also optionally provide a line number.

RELEASE_NUM

Release number of a blanket purchase order. Used during purchase order matching. If you want to match to a blanket purchase order you must supply either the RELEASE_NUM or the PO_RELEASE_ID.

ACCOUNT_SEGMENT

If you want to override the account segment in the account for this line, enter a value here. Payables will override the account segment with this value during import. See: Account Overlay in Payables Open Interface Import.

BALANCING_SEGMENT

If you want to override the balancing segment in the account, enter a value here. Payables will override the balancing segment with this value during import. See: Account Overlay in Payables Open Interface Import.

COST_CENTER_SEGMENT

If you want to override the cost center in the account, enter a value here. Payables will override the cost center with this value during import. See: Account Overlay in Payables Open Interface Import.

Projects Columns

Enter project information from Oracle Projects in the following columns if you want to associate the invoice distribution (created from this record) with a project in Oracle Projects. If Projects is installed and you provide information for the projects columns, then Projects will build the expense account based on this information.

If the invoice is matched to a purchase order and the purchase order has project related information, then during import Payables automatically populates the Projects related columns in AP_INVOICES and AP_INVOICE_DISTRIBUTIONS_ALL.

• PROJECT_ID
• TASK_ID
• EXPENDITURE_TYPE
• EXPENDITURE_ITEM_DATE
• EXPENDITURE_ORGANIZATION_ID
• PA_ADDITION_FLAG

In addition, Oracle Projects uses the following columns to transfer invoice data:

• PA_QUANTITY
• PA_CC_AR_INVOICE_ID
• PA_CC_AR_INVOICE_LINE_NUM
• REFERENCE_1
• REFERENCE_1
• PA_CC_PROCESSED_CODE

USSGL_TRANSACTION_CODE

Enter the default transaction code you want to assign to an invoice.

Open Interface Import imports any USSGL information that you load into the interface tables and assigns the information to the invoices it creates.

STAT_AMOUNT

Statistical quantity based on the unit of measure. For example, if your unit of measure is barrels, you can enter the number of barrels here. See also: Invoice Distribution Statistics in Oracle General Ledger.

TYPE_1099

Income tax type, for a United States 1099 reportable supplier. You define a supplier as federally reportable by enabling the Federal option in the Suppliers window. Enter a 1099 Miscellaneous Tax Type.

See:Entering Invoices for Suppliers Subject to Income Tax Reporting Requirements, Oracle Payables User Guide

If you leave this value null and match to a purchase order, then this value always defaults from the purchase order (even if that value is null and the supplier now has a value).

For unmatched invoices, if you do not use a Distribution Set to create invoice distributions, Payables uses the supplier's income tax type as the default value. If you use a Distribution Set to create invoice distributions, Payables uses the default income tax type from the Distribution Set as the default value. You can enter this field regardless of whether the supplier is defined as a 1099 supplier. Payables uses this information when you submit the 1099 Payments Report and the 1099 Form Reports. See also: 1099 Reporting Overview, Oracle Payables User Guide.

You can update this field of the imported invoice in the Distributions window even after you have accounted for a distribution. You can use the Update Income Tax Details Utility to make adjustments to many distributions at once. See: Update Income Tax Details Utility and Report, Oracle Payables User Guide.

INCOME_TAX_REGION

If the supplier is a 1099 supplier, enter the supplier's reporting region. If you do not enter a value, and you have enabled the Use Pay Site Tax Region Payables option, then during import the system uses the income tax region of the supplier site. If you do not enter a value and you have instead entered a value for the Income Tax Region Payables option, then during import the system will use that value as the default.

ASSETS_TRACKING_FLAG

Enter Y if the invoice distribution should be imported into Oracle Assets using the Create Mass Additions for Assets program. If you do not enter a value, and the line has an Asset type account entered for it, then Payables will automatically set this value to Y during import.

PRICE_CORRECTION_FLAG

Use a price correction when a supplier sends an invoice for a change in unit price for an invoice that you have matched to a purchase order. You record a price correction by entering a Standard or Credit invoice, setting this flag to Y, and entering the base-matched invoice in the PRICE_CORRECT_INV_NUM column.

Payables records and updates the invoiced unit price of previously matched purchase order shipment or distributions without adjusting the quantity billed so you can track price variances. Payables also updates the amount billed on the originally matched purchase order distributions.

See also: Price Corrections, Oracle Payables User Guide.

ORG_ID

RECEIPT_NUMBER

If you are matching to a purchase order receipt, then enter the receipt number.

RECEIPT_LINE_NUMBER

If you are matching to a purchase order receipt, then you can specify the receipt line you are matching to.

MATCH_OPTION

Indicates if a match is to a purchase order or receipt. When you match to a purchase order or receipt in the Quick Invoices window, then the system populates this field based on the value of the purchase order shipment.

PACKING_SLIP

This column is not currently used.

RCV_TRANSACTION_ID

This value specifies a receipt record for matching. This value is used to match Oracle e-Commerce Gateway invoices to receipts.

PA_CC_AR_INVOICE_ID

Identifier of the corresponding receivable intercompany invoice in Oracle Receivables

PA_CC_AR_INVOICE_LINE_NUM

Line number of the corresponding receivable intercompany invoice in Oracle Receivables

REFERENCE_1 - 2

These columns references records in another application

PA_CC_PROCESSED_CODE

This column indicates the processing status of this invoice line by Oracle Projects in the Receiver Operating Unit.

TAX_CODE_ID

Internal identifier for the tax code. You can enter a value for either the TAX_CODE or TAX_CODE_ID.

CREDIT_CARD_TRX_ID

This column is populated when credit card transactions for expense reports entered in Oracle Internet Expenses are imported to Payables.

AWARD_ID

This value is used only if you use Oracle Grants Management.

VENDOR_ITEM_NUM

Supplier item number on the purchase order. Used during purchase order matching. If you have limited purchase order information, you can enter a supplier item number in the column and the system will attempt to match the invoice to a purchase order line.

TAXABLE_FLAG

Y indicates that the line is taxable. Import uses this value for invoices from XML Gateway

PRICE_CORRECT_INV_NUM

If you have set the PRICE_CORRECTION_FLAG to Y to indicate that this is a price correction, then you must enter the number of the base-matched invoice here. For more information, see: Price Corrections, Oracle Payables User Guide.

EXTERNAL_DOC_LINE_REF

This column is an internal document reference number from Accounts Receivables system. Used for XML invoices.

SERIAL_NUMBER

This column is the serial number for an item.

MANUFACTURER

This column is the name of the manufacturer.

MODEL_NUMBER

This column is the model information.

WARRANTY_NUMBER

This column is a warranty number.

DEFERRED_ACCTG_FLAG

This column is a flag that indicates whether to generate deferred accounting for this line.

DEF_ACCTG_START_DATE

This column is the start date of the deferred expense period.

DEF_ACCTG_END_DATE

This column is the end date of the deferred expense period.

DEF_ACCTG_NUMBER_OF_PERIODS

This column is the number of periods to generate deferred expenses. Used in combination with PERIOD_TYPE. Alternative to END_DATE

DEF_ACCTG_PERIOD_TYPE

This column is the period type used in combination with NUMBER_OF_PERIODS to generate deferred expenses.

UNIT_OF_MEAS_LOOKUP_CODE

This column is the Unit of Measure for quantity invoiced.

PRICE_CORRECT_INV_LINE_NUM

This column is the invoice line subject to the price correction.

ASSET_BOOK_TYPE_CODE

This column is the Asset Book Defaults to the distributions candidate for transfer to Oracle Assets

ASSET_CATEGORY_ID

This column is the Asset Category Defaults to the distributions candidate for transfer to Oracle Assets

REQUESTER_ID

This column is the Requester identifier. Valid values from active HR employees.

REQUESTER_FIRST_NAME

This column is the first name of the employee who requested goods or services on the invoice line. This value is used to derive the requester ID. If you use Invoice Approval Workflow then you can define rules that use therequester ID to generate a hierarchical list of approvers for the line

REQUESTER_LAST_NAME

This column is the last name of the employee who requested goods or services on the invoice line. This value is used to derive the requester ID. If you use Invoice Approval Workflow then you can define rules that use therequester ID to generate a hierarchical list of approvers for the line

REQUESTER_EMPLOYEE_NUM

This column is the employee number of the employee who requested goods or services on the invoice line. This value is used to derive the requester ID. If you use Invoice Approval Workflow then you can define rules that use therequester ID to generate a hierarchical list of approvers for the line

APPLICATION_ID

This column is the Application Identifier

PRODUCT_TABLE

This column is the Product source table name,

REFERENCE_KEY1 - 5

These columns are primary keys that will uniquely identify a record in other products view

PURCHASING_CATEGORY

This column is the item category concatenated segments

PURCHASING_CATEGORY_ID

This column is the item category unique identifier

COST_FACTOR_ID

This column is the identifier of the cost component class. Cost Component Classes are used to identify the individual buckets or component costs that make up the total cost of an item, for example, direct material costs, freight costs, labor costs, production or conversion costs and so on.

COST_FACTOR_NAME

This column is the cost component class name. Cost Component Classes are used to identify the individual buckets or component costs that make up the total cost of an item, for example, direct material costs, freight costs, labor costs, production or conversion costs and so on.

CONTROL_AMOUNT

This column is an optional, user-enterable value to ensure that the calculated tax will be the same as on the physical document.

ASSESSABLE_VALUE

This column is the user-enterable amount to be used as taxable basis

DEFAULT_DIST_CCID

This column is a Tax Driver. It is a code combination identifier of the GL account associated with the transaction line. Note that this is necessary to support the Account Method VAT feature.

PRIMARY_INTENDED_USE

This column is a Tax Driver. It is the purpose for which a product may be used. The actual use will be stored at the distribution level.

SHIP_TO_LOCATION_ID

This column is a Tax Driver. It is the ship to location ID. Value entered by user only if line is not PO matched.

PRODUCT_TYPE

This column is a Tax Driver. It is the type of product. Possible values are: Goods, Service. This value will default from Inventory Item attributes. Otherwise, value will be entered by user.

PRODUCT_CATEGORY

This column is a Tax Driver. It is a product category.

PRODUCT_FISC_CLASSIFICATION

This column is a Tax Driver. It is a Product Fiscal Classification.

USER_DEFINED_FISC_CLASS

This column is a Tax Driver. It is a Fiscal Classification.

TRX_BUSINESS_CATEGORY

This column is a Tax Driver. It is a transactions category assigned by user.

TAX_REGIME_CODE

This column is a Tax Regime Code. The set of tax rules that determines the treatment of one or more taxes administered by a tax authority. e.g., VAT Regime in Argentina.

TAX

This column is a classification of a charge imposed by a government through a fiscal or tax authority.

TAX_JURISDICTION_CODE

This column is the Internal ID of the Tax Jurisdiction

TAX_STATUS_CODE

This column is the Tax status code. e.g., taxable standard rate, zero rated, exempt, non-taxable.

TAX_RATE_ID

This column is the Internal identifier for tax rate effective on the invoice date

TAX_RATE_CODE

This column is the tax rate name associated with tax rate identifier. Tax_rate_id is unique while a tax_rate_code may have different tax rates based on date ranges.

TAX_RATE

This column is the rate specified for a tax status in effect for a period of time.

INCL_IN_TAXABLE_LINE_FLAG

This column is the flag to indicate if the amount in the tax line is included or not in the taxable line.

SOURCE_APPLICATION_ID

This column is the source document application identifier

SOURCE_ENTITY_CODE

This column is the source document entity code

SOURCE_EVENT_CLASS_CODE

This column is the source document event class code

SOURCE_TRX_ID

This column is the source document transaction identifier

SOURCE_LINE_ID

This column is the identifier of the lowest level for which Tax is calculated

SOURCE_TRX_LEVEL_TYPE

This column is the source document transaction level type

TAX_CLASSIFICATION_CODE

This column is the Tax Classification Code

AP_SUPPLIERS_INT

VENDOR_INTERFACE_ID

This is the unique identifier for records in this table. A value is required in this column and should be derived from AP_SUPPLIERS_INT_S.

VENDOR_NAME

This is the unique name used to identify the supplier. You must provide a value for this column.

VENDOR_NAME_ALT

This is the alternate name by which the supplier is identified. This column was designed for use in Japan for the entry of both Kanji and Kana values for the supplier name.

SEGMENT1

This is the Supplier Number. If the Supplier Number entry option in the Financials Options window is set to 'Automatic', the Suppliers Open Interface Import Program assigns the number. Please note that if a value is provided in the interface table, this value will be ignored and the next automatic number will be assigned to the supplier.

SUMMARY_FLAG

This column is used internally and defaults to 'N'.

ENABLED_FLAG

This column is used by some Oracle Purchasing routines to determine if a supplier is enabled and defaults to 'Y'.

EMPLOYEE_ID

This is the internal identifier for the employee that corresponds to an 'EMPLOYEE' type supplier. A value for this field is valid if VENDOR_TYPE_LOOKUP_CODE = 'EMPLOYEE'

VENDOR_TYPE_LOOKUP_CODE

This is the type of supplier.

CUSTOMER_NUM

This is the number by which the supplier identifies the user's enterprise.

ONE_TIME_FLAG

This flag is enabled if repeat business is not anticipated with the supplier. Defaults to 'N'.

MIN_ORDER_AMOUNT

This is the minimum purchase order amount for the supplier.

SHIP_TO_LOCATION_ID

This is the unique identifier for the location where the supplier sends shipments for goods and services. This corresponds to SHIP_TO_LOCATION_CODE. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid 'ID-CODE' combination. This identifier defaults from FINANCIALS_SYSTEM_PARAMS_ALL.SHIP_TO_LOCATION_ID.

SHIP_TO_LOCATION_CODE

This is the location where the supplier sends shipments for goods and services. This corresponds to SHIP_TO_LOCATION_ID. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid 'ID-CODE' combination.

BILL_TO_LOCATION_ID

This is the unique identifier for the location where the supplier sends invoices for goods and services. This corresponds to BILL_TO_LOCATION_CODE. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid 'ID-CODE' combination. This identifier defaults from FINANCIALS_SYSTEM_PARAMS_ALL.BILL_TO_LOCATION_ID.

BILL_TO_LOCATION_CODE

This is the location where the supplier sends invoices for goods and services. This corresponds to BILL_TO_LOCATION_ID. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid ID-CODE combination.

SHIP_VIA_LOOKUP_CODE

This is the default freight carrier that is used with the supplier. This value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.SHIP_VIA_LOOKUP_CODE.

FREIGHT_TERMS_LOOKUP_CODE

This is the default freight terms that have been negotiated with the supplier. This value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.FREIGHT_TERMS_LOOKUP_CODE.

FOB_LOOKUP_CODE

This is the Free on Board (FOB) code for the supplier. This value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.FOB_LOOKUP_CODE.

TERMS_ID

This is the unique identifier for the terms on invoices from the supplier. This corresponds to TERMS_NAME. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid ID-NAME combination. This value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.TERMS_ID.

TERMS_NAME

This is the name for the default terms used on invoices from the supplier. This corresponds to TERMS_ID. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid ID-NAME combination.

SET_OF_BOOKS_ID

This value defaults from the set of books associated with the user submitting the concurrent request. This is derived from the System Profile Options: GL Set of Books ID.

ALWAYS_TAKE_DISC_FLAG

Enable this option if all payments for the supplier will be paid less the discount. This values defaults from FINANCIALS_SYSTEM_PARAMS_ALL.ALWAYS_TAKE_DISC_FLAG

PAY_DATE_BASIS_LOOKUP_CODE

The Pay Date Basis determines the pay date for the supplier's invoice: Discount or Due. This value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.PAY_DATE_BASIS_LOOKUP_CODE.

PAY_GROUP_LOOKUP_CODE

This is the Pay Group for the supplier. This can be used in payment batch processing for grouping categories of suppliers. This value is defaulted from AP_SYSTEM_PARAMETERS_ALL.PAY_GROUP_LOOKUP_CODE.

PAYMENT_PRIORITY

A number between 1 and 99 which represents the payment priority for the supplier. This value defaults to 99.

INVOICE_CURRENCY_CODE

This is the default currency for Purchasing documents and Payables transactions from the supplier. This value is defaulted from AP_SYSTEM_PARAMETERS_ALL.INVOICE_CURRENCY_CODE.

PAYMENT_CURRENCY_CODE

This is the default currency for Payments to this supplier. This value is derived from AP_SYSTEM_PARAMETERS_ALL.INVOICE_CURRENCY_CODE.

INVOICE_AMOUNT_LIMIT

HOLD_ALL_PAYMENTS_FLAG

Enable if payments for the supplier are to be held. This value defaults to 'N'.

HOLD_FUTURE_PAYMENTS_FLAG

Enable if unvalidated invoices for the supplier should be held. This value defaults to 'N'.

HOLD_REASON

The reason invoices from the supplier are being held.

DISTRIBUTION_SET_ID

This column is valid at the supplier level only in a Non Multi-Org environment. This column is the unique identifier for the distribution set that will be applied to invoices from the supplier. This corresponds to DISTRIBUTION_SET_NAME. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values represent a valid ID-NAME combination.

DISTRIBUTION_SET_NAME

This column is valid at the supplier level only in a Non Multi-Org environment. This is the name for the distribution set that will be applied to invoices from this supplier. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values represent a valid ID-NAME combination.

ACCTS_PAY_CODE_COMBINATION_ID

This column is valid at the supplier level only in a Non Multi-Org environment. This will be the default liability account for supplier sites from the supplier. If a value for this column is entered into the interface table in a multi-org environment, that value will be ignored and not brought into the PO_VENDORS table.

PREPAY_CODE_COMBINATION_ID

This column is valid at the supplier level only in a Non Multi-Org environment. This is the account that will be used for Prepayment Item distributions entered on invoices for the supplier. If a value for this column is entered into the interface table in a mulit-org environment, that value will be ignored and not brought into the PO_VENDORS table.

NUM_1099

Supplier Tax Identification Number (TIN).

TYPE_1099

This is the income tax type for a United States 1099 reportable supplier.

ORGANIZATION_TYPE_LOOKUP_GUIDE

This is the type of enterprise for the supplier.

VAT_CODE

This column is valid at the supplier level only in a Non Multi-Org environment. This will be the default tax code for invoices entered for the supplier. In Non Multi-Org enviroments, this value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.VAT_CODE.

START_DATE_ACTIVE

This is the date on which the supplier will appear on supplier lists of values.

END_DATE_ACTIVE

This is the date on which the supplier will no longer appear on any supplier list of values.

MINORITY_GROUP_LOOKUP_CODE

If the supplier is a minority-owned business, enter the minority group in this column.

PAYMENT_METHOD_LOOKUP_CODE

This is the default payment method for the supplier.

WOMEN_OWNED_FLAG

Indicates if the supplier is a woman-owned business. This value defaults to 'N'.

SMALL_BUSINESS_FLAG

Indicates if the supplier is a small business. This value defaults to 'N'.

STANDARD_INDUSTRY_CLASS

Standard Industry Code (SIC).

HOLD_FLAG

Indicates whether the supplier is on purchasing hold. Purchase orders can be entered for the supplier but not approved. This value defaults to 'N'.

PURCHASING_HOLD_REASON

The reason purchase orders for this supplier cannot be approved.

HOLD_BY

This is the unique identifier of the employee who placed the supplier on purchasing hold.

HOLD_DATE

The date the supplier was placed on purchasing hold.

TERMS_DATE_BASIS

The date from which Payables calculates a scheduled payment. This value defaults to AP_SYSTEM_PARAMETERS_ALL.TERMS.DATE_BASIS.

INSPECTION_REQUIRED_FLAG/ RECEIPT_REQUIRED_FLAG

These columns, taken together, determine the level of match level approval that is required for invoices matched to purchase orders: 4-way, 3-way, or 2-way. These values default from PO_SYSTEM_PARAMETERS_ALL.INSPECTION_REQUIRED_FLAG and PO_SYSTEM_PARAMETERS_ALL.RECEIVING FLAG.

QTY_RCV_TOLERANCE

Oracle Purchasing uses this column during the receiving process. It identifies the maximum acceptable quantity received in excess of the quantity ordered on a purchase order for the supplier. This value defaults from RCV_PARAMETERS.QTY_RCV_TOLERANCE.

QTY_RCV_EXCEPTION_CODE

Oracle Purchasing uses this column to determine the action to be taken when the quantity-received tolerance is violated during the receiving process. This value defaults from RCV_PARAMETERS.QTY_RCV_EXCEPTION_CODE.

ENFORCE_SHIP_TO_LOCATION_CODE

Oracle Purchasing uses this column to determine the action to be taken when receiving location varies from the ship-to location. This value defaults from RCV_PARAMETERS.ENFORCE_SHIP_TO_LOCATION.

DAYS_EARLY_RECEIPT_ALLOWED

Oracle Purchasing uses this column to determine the maximum number of days items can be received early. This defaults from RCV_PARAMETERS.DAYs_EARLY_RECEIPT_ALLOWED.

DAYS_LATE_RECEIPT_ALLOWED

Oracle Purchasing uses this column to determine the maximum number of days items can be received late. RCV_PARAMETERS.DAYS_LATE_RECEIPT_ALLOWED.

RECEIPT_DAYS_EXCEPTION_CODE

Oracle Purchasing uses this column to determine the action to be taken when items are received earlier or later than the allowed number of days specified. This value defaults from RCV_PARAMETERS.RECEIPT_DAYS_EXCEPTION_CODE.

RECEIVING_ROUTING_ID

This is the receipt routing unique identifier used by Oracle Purchasing. RCV_PARAMETERS.RECEIVING_ROUTING_ID.

ALLOW_SUBSTITUTE_RECEIPTS_FLAG

Oracle Purchasing uses this column to determine if substitute items can be received in place of the ordered items. This value defaults from RCV_PARAMETERS.ALLOW_SUBSTITUTE_RECEIPTS_FLAG.

ALLOW_UNORDERED_RECEIPTS_FLAG

Oracle Purchasing uses this column to determine if unordered receipts are allowed. This value defaults from RCV_PARAMETERS.ALLOW_UNORDERED_RECEIPTS_FLAG.

HOLD_UNMATCHED_INVOICES_FLAG

This column indicates if unmatched invoices should be put on hold. If AP_SUPPLIERS_INT.VENDOR_TYPE_LOOKUP_CODE = 'EMPLOYEE', then this value defaults from AP_SYSTEM_PARAMETERS_ALL.HOLD_UNMATCHED_INVOICES_FLAG. If not, then this value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.HOLD_UNMATCHED_INVOICES_FLAG.

EXCLUSIVE_PAYMENT_FLAG

This column indicates whether or not separate payments should be created for each invoice for the supplier. This value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.EXCLUSIVE_PAYMENT_FLAG.

AP_TAX_ROUNDING_RULE

This column determines the rounding rule for tax values. This value defaults from FINANCIALS_SYSTEM_PARAMETERS_ALL.TAX_ROUNDING_RULE.

AUTO_TAX_CALC_FLAG

This column indicates the level for automatic tax calculation for supplier. This value defaults from AP_SYSTEM_PARAMETERS_ALL.AUTO_TAX_CALC_FLAG and cannot be changed in a Multi-Org environment.

AUTO_TAX_CALC_OVERRIDE

This indicates if override of tax calculation is allowed at supplier site level. This value defaults from AP_SYSTEM_PARAMETERS_ALL.AUTO_TAX_CALC_OVERRIDE and cannot be changed in a Multi-Org environment.

AMOUNT_INCLUDES_TAX_FLAG

This column indicates if amounts on invoices from the supplier include tax. This value defaults from AP_SYSTEM_PARAMETERS_ALL.AMOUNT_INCLUDES_TAX_FLAG and cannot be changed in a Multi-Org environment.

TAX_VERIFICATION_DATE

The date tax verification for 1099 reporting purposes was received from the supplier.

NAME_CONTROL

This column is the first four characters of the last name of a 1099 reportable supplier.

STATE_REPORTABLE_FLAG

This column indicates participation in the United States Internal Revenue Service Combined Filing Program and that the supplier is reportable to a state taxing authority. This value defaults to 'N'.

FEDERAL_REPORTABLE_FLAG

This column indicates that the supplier is reportable to the United States Internal Revenue Service for 1099 purposes. This value defaults to 'N'.

ATTRIBUTE_CATEGORY

This is the descriptive flexfield category for the descriptive flexfield information for the supplier.

ATTRIBUTES (1-15)

This is the descriptive flexfield information for the supplier. The import process will not validate the information entered in these columns. However, the structure of the information entered (data types, value sets) must match the structure of the descriptive flexfield segments defined for suppliers or users will experience validation problems when trying to access the information through the application.

VAT_REGISTRATION_NUM

Tax registration number.

AUTO_CALCULATE_INTEREST_FLAG

This column indicates if interest is to be automatically calculated on past due invoices for the supplier. This value defaults to 'N'.

EXCLUDE_FREIGHT_FROM_DISCOUNT

This column indicates if the freight amount is to be excluded from the discount on invoices from the supplier. This value defaults to 'N'.

TAX_REPORTING_NAME

This is the tax-reporting name for a supplier subject to United States Internal Revenue Service income tax reporting. This is only necessary if the supplier name is different from the tax-reporting name.

ALLOW_AWT_FLAG

This column indicates whether or not automatic withholding is allowed for the supplier. This value defaults to 'N'.

AWT_GROUP_ID

The 'ID' is the unique identifier for the Withholding Tax Group that will default to the supplier sites. This corresponds to AWT_GROUP_NAME. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valide 'ID-NAME' combination.

AWT_GROUP_NAME

This is the Withholding Tax Group that will default to the supplier sites. This corresponds to AWT_GROUP_ID. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid 'ID-NAME' combination.

GLOBAL_ATTRIBUTES (1-20)

This is global descriptive flexfield information for the supplier. The structure of the information entered in these columns (data types, value sets) must match the structure of the descriptive flexfield segments defined for suppliers or users will experience validation problems when trying to access the information through the application.

GLOBAL_ATTRIBUTE_CATEGORY

This is the descriptive flexfield category for the descriptive flexfield infomation for import.

EDI_TRANSACTION_HANDLING

This is the standard EDI transaction code designating action to be taken by all parties.

EDI_PAYMENT_METHOD

This indicates how EDI payments will be made.

EDI_PAYMENT_FORMAT

This column indicates the type of information being transmitted when EDI Payment Method is 'ACH'.

EDI_REMITTANCE_METHOD

This column indicates the party responsible for sending remittance advice to the payee.

EDI_REMITTANCE_INSTRUCTION

This is the text of electronic payment instructions for a financial institution.

BANK_CHARGE_BEARER

This column indicates who will pay bank charges assessed on payments to this supplier. If AP_SYSTEM_PARAMETERS_ALL.USE_BANK_CHARGE_FLAG = 'Y', then this field defaults from AP_SYSTEM_PARAMETERS_ALL.BANK_CHARGE_BEARER.

MATCH_OPTION

This column indicates whether invoices are matched to a purchase order to a receipt. This value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.MATCH_OPTION.

FUTURE_DATED_PAYMENT_CCID

Default future dated payments account for sites for this supplier. This column is only valid at the supplier level in Non Multi-Org environments. If a value for this column is entered into the interface table in a multi-org environment, that value will be ignored and not brought into the PO_VENDORS table. If Non Multi-Org, this value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.FUTURE_DATED_PAYMENT_CCID. If Multi-Org, the default is NULL.

CREATE_DEBIT_MEMO_FLAG

This column indicates if a debit memo should be automatically created when goods are returned to the supplier.

OFFSET_TAX_FLAG

This column indicates whether or not the supplier uses offset taxes. This is only valid at the supplier level in Non Multi-Org environments. This value defaults to 'N'.

STATUS

This column indicates the status of the record in the interface table. The user should enter 'NEW' as the initial value for this column. After the Suppliers Open Interface Import Program is run, successfully imported records will be marked as 'PROCESSED' and records that are not imported will be marked 'REJECTED'.

REJECT_CODE

This column indicates the reason the record has been rejected by the Supplier Open Interface Import Program. This column is populated by the Supplier Open Interface Import Program and should not be entered by the user.

ECE_TP_LOCATION_CODE

Trading partner location code for e-Commerce Gateway.

IBY_BANK_CHARGE_BEARER

This column indicates who will pay bank charges assessed on payments to the supplier. This value defaults from PO_VENDORS.BANK_CHARGE_BEARER.

BANK_INSTRUCTION(1-2)_CODE

These columns indicate the code of first and second bank instructions.

BANK_INSTRUCTION_DETAILS

This column are the additional bank instruction details.

PAYMENT_REASON_CODE

This column indicates the payment reason code.

PAYMENT_REASON_COMMENTS

This column is a free text field available for entering a reason.

PAYMENT_TEXT_MESSAGE(1-3)

These columns indicate are text messages for use in payment processing.

DELIVERY CHANNEL_CODE

This column is the default delivery channel code.

PAYMENT_FORMAT_CODE

This column is the default payment format code.

SETTLEMENT_PRIORITY

This column is the priority for payments settlement.

PAYMENT_METHOD_CODE

This column is the payment method identifier.

AP_SUPPLIER_SITES_INT

VENDOR_INTERFACE_ID

This is the unique identifier for AP_SUPPLIERS_INT that joins the supplier to the site in the interface. The user can determine the value for this column from the AP_SUPPLIERS_INT.VENDOR_INTERFACE_ID that corresponds to the Supplier Site record. A user-supplied value is required for either this column or AP_SUPPLIER_SITES_INT.VENDOR_ID.

VENDOR_ID

This is the unique identifier for the supplier used to join the site to the corresponding supplier. A user-supplied value is required for either this field or AP_SUPPLIER_SITES_INT.VENDOR_INTERFACE_ID. If the VENDOR_INTERFACE_ID is provided and the Supplier Open Interface Import program is run first, the VENDOR_ID is derived and recorded by the Supplier Open Interface Import.

The Supplier Sites Open Interface Import program displays an exception in the output report when the VENDOR_ID is missing.

VENDOR_SITE_CODE

This is the unique name assigned by the user to the supplier site. The user must supply this value.

VENDOR_SITE_CODE_ALT

This column is the alternate supplier site code used primarily for Kana values.

PURCHASING_SITE_FLAG

This column indicates whether or not purchasing is allowed from the site. This value defaults to 'Y'.

RFQ_ONLY_SITE_FLAG

This column indicates whether or not the site only accepts RFQs. This value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.RFQ_ONLY_SITE_FLAG.

PAY_SITE_FLAG

This column indicates whether or not payments are allowed to the site. This value defaults to 'Y'.

ATTENTION_AR_FLAG

This column indicates if payments are to be sent to the Accounts Receivable department of the supplier site. This value defaults to 'N'.

ADDRESS_LINE(1 - 3)

This is the first line of supplier site address.

ADDRESS_LINES_ALT

This is the alternate address line for Kana Value of the supplier site address.

CITY

STATE

State name or abbreviation.

ZIP

PROVINCE

COUNTRY

Country name. This value defaults from the System Profile Option: Default Country.

AREA_CODE

Telephone area code.

PHONE

CUSTOMER_NUM

Customer number with the supplier site. This value defaults from PO_VENDORS.CUSTOMER_NUM.

SHIP_TO_LOCATION_ID

The 'ID' is the unique identifier for the location where the supplier site sends shipments for goods/services. This corresponds to SHIP_TO_LOCATION_CODE. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid 'ID-CODE' combination. This value defaults from PO_VENDORS.SHIP_TO_LOCATION_ID.

SHIP_TO_LOCATION_CODE

This is the location where the supplier site sends shipments for goods/services. This corresponds to SHIP_TO_LOCATION_ID. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid 'ID-CODE' combination.

BILL_TO_LOCATION_ID

The 'ID' is the unique identifier for the location where the supplier site sends invoices for goods/services. This corresponds to BILL_TO_LOCATION_CODE. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid 'ID-CODE' combination. This value defaults from PO_VENDORS.BILL_TO_LOCATION_ID.

BILL_TO_LOCATION_CODE

This is the location where the supplier sends invoices from goods/services. This corresponds to BILL_TO_LOCATION_ID. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid 'ID-CODE' combination.

SHIP_VIA_LOOKUP_CODE

This is the freight carrier that is used with the supplier site. This value defaults from PO_VENDORS.SHIP_VIA_LOOKUP_CODE if value is in ORG_FREIGHT.FREIGHT_CODE where ORGANIZATION_ID = (SELECT INVENTORY_ORGANIZATION_ID FROM FINANCIALS_SYSTEM_PARAMS_ALL WHERE ORG_ID = &SITE_ORG_ID), else NULL.

FREIGHT_TERMS_LOOKUP_CODE

This column indicates the freight terms that have been negotiated with the supplier site. This value defaults from PO_VENDORS.FREIGHT_TERMS_LOOKUP_CODE.

FOB_LOOKUP_CODE

This is the Free on Board (FOB) code for the supplier site. This value defaults from PO_VENDORS.FOB_LOOKUP_CODE.

SHIPPING_CONTROL

Indicates the party responsible for arranging transportation: supplier or buyer.

INACTIVE_DATE

This is the date on which the supplier site will no longer appear on any supplier site list of values.

FAX

Supplier site facsimile number.

FAX_AREA_CODE

Supplier site area code for facsimile number.

TELEX

Supplier site telex number.

PAYMENT_METHOD_LOOKUP_CODE

This column indicates the default method of payment for the supplier site.

TERMS_DATE_BASIS

This is the date from which Payables calculates a scheduled payment for the supplier site. This value defaults from PO_VENDORS.TERMS_DATE_BASIS.

VAT_CODE

This will be the default tax code for invoices entered for the supplier site. If in a Multi-Org environment, this value defaults from PO_VENDORS.VAT_CODE. If in a Non Multi-Org environment, this value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.VAT_CODE.

DISTRIBUTION_SET_ID

The 'ID' is the unique identifier for the distribution set that will be applied to invoices from the supplier site. This corresponds to DISTRIBUTION_SET_NAME. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values represent a valid 'ID-NAME' combination. In a Non Multi-Org environment, this value defaults from PO_VENDORS.DISTRIBUTION_SET_ID. In a Multi-Org environment, there is no default.

DISTRIBUTION_SET_NAME

This is the name for the distribution set that will be applied to invoices from the supplier site. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values represent a valid 'ID-NAME' combination.

ACCTS_PAY_CODE_COMBINATION_ID

This will be the default liability account for invoices from the supplier site. In a Non Multi-Org environment, this value defaults from PO_VENDORS.ACCTS_PAY_CODE_COMBINATION_ID. In a Multi-Org environment, this value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.ACCTS_PAY_CODE_COMBINATION_ID.

PREPAY_CODE_COMBINATION_ID

This is the account that will be used for Prepayment Item distributions entered on invoices for the supplier site. In a Non Multi-Org environment, this value defaults from PO_VENDORS.PREPAY_CODE_COMBINATION_ID. In a Multi-Org environment, this value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.PREPAY_CODE_COMBINATION_ID.

PAY_GROUP_LOOKUP_CODE

This is the Pay Group for the supplier site. This can be used in payment batch processing for grouping categories of suppliers. This value defaults from PO_VENDORS.PAY_GROUP_LOOKUP_CODE.

PAYMENT_PRIORITY

A number between 1 and 99 that represents the payment priority for the supplier site. This value defaults from PO_VENDORS.PAYMENT_PRIORITY.

TERMS_ID

The 'ID' is the unique identifier for the terms on invoices from the supplier site. This corresponds to TERMS_NAME. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid 'ID-NAME' combination. This value defaults from PO_VENDORS.TERMS_ID.

TERMS_NAME

This column is the name of the terms that will default on invoices from the supplier site. This corresponds to TERMS_ID. A value can be provided for either or both columns. If both are provided, the system will check to ensure that the values match a valid 'ID-NAME' combination.

INVOICE_AMOUNT_LIMIT

This is the maximum amount allowed on invoices from the supplier site.

PAY_DATE_BASIS_LOOKUP_CODE

The Pay Date Basis determines the pay date for the supplier site invoices: Discount or Due. This value defaults from PO_VENDORS.PAY_DATE_BASIS_LOOKUP_CODE.

ALWAYS_TAKE_DISC_FLAG

Enable this option if all payments for the supplier site will be paid less the discount. This value defaults from PO_VENDORS.ALWAYS_TAKE_DISC_FLAG.

INVOICE_CURRENCY_CODE

This is the default currency for Purchasing documents and Payables transactions from the supplier site. This value defaults from PO_VENDORS.INVOICE_CURRENCY_CODE.

PAYMENT_CURRENCY_CODE

This is the default currency for Payments to the supplier site. This value defaults from PO_VENDORS.PAYMENT_CURRENCY_CODE.

HOLD_ALL_PAYMENTS_FLAG

Enable if payments for the supplier site are to be held. This value defaults from PO_VENDORS.HOLD_ALL_PAYMENTS_FLAG.

HOLD_FUTURE_PAYMENTS_FLAG

Enable if unvalidated invoices for the supplier site should be held. This value defaults from PO_VENDORS.HOLD_FUTURE_PAYMENTS_FLAG.

HOLD_REASON

The reason invoices are being held for the supplier site. This value defaults from PO_VENDORS.HOLD_REASON.

HOLD_UNMATCHED_INVOICES_FLAG

Indicates if unmatched invoices should be put on hold for the supplier site. This value defaults from PO_VENDORS.HOLD_UNMATCHED_INVOICES_FLAG.

AP_TAX_ROUNDING_RULE

This column determines the rounding rule for tax values on invoices from the supplier site. If Non Multi-Org, this value defaults from PO_VENDORS.TAX_ROUNDING_RULE. If Mulit-Org, then this value defaults from FINANCIALS_SYSTEM_PARAMS_ALL.TAX_ROUNDING_RULE.

AUTO_TAX_CALC_FLAG

This column indicates the level for automatic tax calculation for the supplier site. If Non Multi-Org, this value defaults from PO_VENDORS.AUTO_TAX_CALC_FLAG. If Multi-Org, this value defaults from AP_SYSTEM_PARAMETERS_ALL.AUTO_TAX_CALC_FLAG.

AUTO_TAX_CALC_OVERRIDE

Allows override of tax calculation for invoice entered for the supplier site. If Non Multi-Org, then this value defaults from PO_VENDORS.AUTO_TAX_CALC_OVERRIDE. If Multi-Org, then this value defaults from AP_SYSTEM_PARAMETERS_ALL.AUTO_TAX_CALC_OVERRIDE.

AMOUNT_INCLUDES_TAX_FLAG

This column indicates if amounts on invoices from the supplier include tax. If Non Multi-Org, then this value defaults from PO_VENDORS.AMOUNT_INCLUDES_TAX_FLAG. If Multi-Org, then this value defaults from AP_SYSTEM_PARAMETERS_ALL.AMOUNT_INCLUDES_TAX_FLAG.

EXCLUSIVE_PAYMENT_FLAG

Indicates whether or not separate payments should be created for each invoice issued by the supplier site. This value defaults from PO_VENDORS.EXCLUSIVE_PAYMENT_FLAG.

TAX_REPORTING_SITE_FLAG

Indicates whether or not the site is the 1099-reporting site for the supplier. All 1099 reportable suppliers must have one and only one site designated as the tax-reporting site. This value defaults to 'N'.

ATTRIBUTE_CATEGORY